Sunday, November 10, 2019

Guideline on How to Licence Petrol Station with DPR


Procedure  and  conditions  for  granting  approval  for  the  construction  and  operation  of Petrol Station; these guidelines are in compliance with Petroleum (Amendment decree no. 37 of 1977 safety rules and regulations).

1.      SUITABILITY INSPECTION

The intending Marketer should submit an application to DPR for site suitability inspection. The inspection shall among others issues report on the following basic requirements:-

(i)        Size of the proposed land site.

(ii)       The site does not lie within pipeline or PHCN high tension cable Right Of

Way (ROW).

(iii)      The distance from the edge of the road to the nearest pump will not be less than 15 meters.
(iv)      Total number of petrol stations within 2km stretch of the site on both sides of   the   road   will   not   be   more   than   four   including   the   one   under consideration.
(v)        The distance between an existing station and the proposed one will not be less than 400 (four hundred) meters.
(vi)      The drainage from the site will not go into a stream or river.

(vii)     In some instances where site is along Federal Highway, a letter of consent from the Federal Highway is required.
(viii)    DPR   guided/supervised   EIA   study   of   the   site   by   DPR   accredited consultant.

2.      APPROVAL TO CONSTRUCT

(i)        If suitability report on the above preliminary issues is favorable, the under listed  documents  shall  be  required  for  submission  to  DPR  office  for review  without  any  obligation  on  DPR  to  grant  ATC  if  any  negative change to the suitability situation of the site occurs before the grant.


DOCUMENTS REQUIRED

(a)        Application  letter  addressed  to  the  Operations  Controller  of  the DPR    Zonal/Field  office  nearest  to  where  the  location  of  the proposed station site.
(b)       Two (2) photocopies of Certificate of Incorporation.

(c)        Two (2) photocopies of Memorandum and Article of Association. (d)       Two (2) photocopies of Current tax clearance.
(e)        Original and photocopy of Police report.

(f)        Original and photocopy of Fire report and Certificate. (g)       Two (2) original copies of Approved building plan. (h)       Two (2) photocopies of letter from Land & Survey.
(i)        Two (2) photocopies of Deed of conveyance.

(j)        Environmental Impact  Assessment (EIA) report for underground storage tank capacities greater than 270,000 litres.


(ii)       After  “Approval  to  construct”  is  granted,  it  is  mandatory  that  some meaningful development be made on site within three (3) months from the date  approval  was  granted.    The  approval  expires  if  no  development commences within the time frame.
(iii)        Sign  Post  should  be  installed  on  site  immediately  after  approval  to construct  is  granted.    The  sign  post  should  indicate  the  name  of  the company and the reference number of the approval letter.
(iv)      Companies  involved  in  building  of  Petrol  Stations,  construction  and fabrication  of  U/G  storage  tanks  and  canopy  shall  have  DPR  Permit  to operate as Oil Industry Service Company.

3.      STORAGE AND LICENCE TO OPERATE A PETROL STATION

After ATC and the construction  of the station during which it is mandatory to invite officer(s) of DPR to witness the burial and Pressure/Leak test of the U/G tanks, an application for storage and sales licence to operate the station must be obtained.
The following requirements must be met.



REQUIREMENTS  FOR  ISSUANCE  OF  STORAGE  AND  SALES           LICENCE
The following conditions must be met before storage and sales licence can be granted.
(i)        A minimum of three (3) underground storage tanks (one each for PMS, DPK, and AGO.)
(ii)       A minimum of three (3) dispensing pumps(one each for PMS,DPK and
AGO)
(iii)                  Office building: Two (2) offices, sales room, toilet, lube bay/store
(Optional).
(iv)      Well concreted forecourt “IN/OUT” drive way inclusive.
(v)       Wall fence demarcating the station (minimum height of 1.5m high). (vi)      Good drainage Network.
(vii)     Safety  facilities  (Fire  Extinguishers,  Sand  Buckets,  strategic  display  of
NO SMOKING” warning signs. (viii)    Station Sign post/logo of company/outlet.
(ix)      Standard canopy over PMS pumps (mandatory) with company name and logo boldly written.
(x)       Standby Generator.
(xi)      Accessible Potable water source.
(xii)     Standard (51” x 30”) price bill board with changeable price mechanism


DOCUMENTS REQUIRED

(a)          Products  U/G  tanks  pressure  test  report/Certificate  and  Leak detection test (original printout).
(b)         Photographs  of  the  station  8”  X  10”  (not  computer  generated photographs    (snapped  from  different  angles  such  that
in/out                                 driveways pumps and other    facilities   are   clearly shown).
(c)         Current Fire certificate.

(d)        Application  form  with  Bank  draft  attached  (amount  depends  on storage            capacity).
(e)         Evidence of trained attendants. (f)         Application letter addressed to:
The Operations Controller,


Department of Petroleum Resources

4.      TAKE-OVER OF PETROL STATION

The above requirements and documents are also applicable for a takeover station in addition to the following:-


DOCUMENTS REQUIRED FOR TAKE-OVER OF STATIONS

(i)        Two (2) photocopies of certificate of Incorporation

(ii)       Two (2) photocopies of Memorandum & Article of Association

(iii)      Two (2) photocopies of Current tax clearance

(iv)      Original and photocopy of Current Fire Service report and certificate

(v)       Two (2) original copies of approved building plan. (vi)      Original copy of previous storage and sales licence
(vii)     Pressure test certificate/report  &  Leak  detection  print  out  (original  &

photocopy).

(viii)    Evidence of trained pump attendants (original & photocopy).

(ix)      Completed  application  form  with  Bank  draft  depending  on  the  total storage capacity applied for
(x)       Receipt of purchase (if it is an outright purchase, Management agreement) (xi)      Release/Takeover letter on company’s letter headed paper
(xii)     Station’s photographs taken from different angles showing the followings: (a)        Station’s name
(b)        A  fire  extinguishers  &  a  sand  bucket  on  each  dispensing  pump island
(c)        Price bill board measuring 51” by 30” with fonts size 6” by 3” (d)       Clearly demarcated drive IN/OUT Ways
(e)        “NO SMOKING” signs conspicuously displayed in the station.



Where   photocopies   of   documents   are   required,   the   originals   should   be tendered for sighting and returned to applicant.



5.      REQUIREMENTS TO OPERATE A PETROL FILLING STATION

In addition to the major requirements on the “Approval to Operate Filling Station” issued  along  with  the  maiden  licence  of  a  station,  the  following  are  also mandatory:-
(i)        Functional Fire fighting gadgets must be kept handy and at alert. (ii)       Ensure that a station Manager/Supervisor is always at the station

(iii)      Always  make  available  alternative  source  of  power  to  operate  products pumps and adequate illumination of the station.
(iv)      Products are sold at prevailing government approved price (v)        Products pumps accurate dispense/display of volume and price (vi)      Pump attendants trained and dressed in safety wears
(vii)     Ensure that vehicle engines are switched off before fueling

(viii)    Strategic and conspicuous display of warning signs on “NO SMOKING

and NO USE OF CELLPHONE” within the station

(ix)      Stations always maintain good house keeping.

(x)        Tanker trucks are earthed before starting and throughout products discharge
(xi)       Copy of each way-bill for products on sale shall have to be available at the  station at all times.
(xii)     Products in tanker trucks to be discharged into storage tanks shall have to be allowed to settle for at least two (2) hours while in the station before the discharge.
(xiii)    Display of Current Storage and Sales licence in the station’s office

(xiv)    Availability of DPR inspections log book in the station

(xv)      Unrestricted access to DPR officials to carry out statutory functions in the station.

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